Either enter or search for the UO ID number for the individual. If the employee does not have a UO ID, you will need to request one from the payroll office using a New Hire UO ID Number Request Form. If you use the search function, use a Shift-F3 command to return the selected ID.
Enter the position number. If you use the search function, use a Shift-F3 command to return the selected numbers. The suffix will fill in automatically, based on the employee's history with that position number. A suffix "override" checkbox is available for the rare situations that will require it.
Indicate the beginning and ending dates of the appointment for which funds are currently available. If the appointment is for an officer of instruction for only part of an academic year, the correct term dates are:
The dates used on the contract represent an even division of the 9-month academic year used at this institution. By the signature on the contract, the employee agrees to complete the duties and responsibilities of the position for the term or terms employed.
First-time appointments for Officers of Administration are for one year. Only administrators who report directly to vice presidents are issued contracts for up to two years.
Summer wages can be paid to 9-month appointees during the period 6/16-9/15, (5/16 – 8/15 for Law) without further contract. This includes new appointees, so it is not necessary to begin tenure-related contracts prior to 9/16 (8/16 for Law). Information about summer pay can be noted on the contract as a “contract comment”, for example “Summer wages for 6/16-9/16/04 at 50%”.
Note that different information may appear on the various RTO forms. Each RTO contains only those items that are applicable to that particular type of appointment. Select the correct contract type letter from below and enter it.
Faculty members in tenure-related positions who are given timely notice should be switched to Contract type D for their final appointment (Faculty Type D20 and their regular position number B9XXXX).
Select from drop down menu:
Leave this blank unless "Revision" for Action (the previous field) is selected. If this RTO is a Revision, enter the original appointment number of the contract you are revising.
The faculty type is a combination of the contract type and the EEO skill code (i.e. A30 or D20). The skill code is assigned by Affirmative Action when the NAPO is done, and it should fill in automatically further down on the Appointment Tab. Click on the magnifying glass to see all the possible contract type/skill code combinations. The four most common skill codes are listed below:
There are two kinds of faculty type exceptions:
Indicate the academic rank at which the appointment is to be made. If this is a new appointment, the rank is to be the same as that approved in the Notice of Academic/Administrative Position Opening (NAPO). Enter N for no rank. For renewals, the rank should be the same as the previous appointment unless there has been a promotion approved by the Office of Academic Affairs or the Office of the Vice President for Research.
Select as appropriate if this is an adjunct, visiting or clinical appointment. Generally an adjunct faculty member is one who has a regular position in the community and accepts a position to teach a course or courses in his/her specialty area. A visitor is usually a person who holds a similar position in an institution of higher education who comes to this campus to replace a regular faculty member and performs some combination of teaching, research and service. A clinical is an appointmnent that is devoted to clinical practice and training.
If at the time of the initial hire a tenure-related faculty member has not been awarded his or her terminal degree, the individual shall be issued a tenure-related contract using the rank modifier “acting”. The transmittal letter will contain the following paragraph:
The following statement should be included in the "Comments to be included on Contract" box on the Comments Tab:
If the individual completes the degree requirements and is issued a certification or statement of completion, the tenure-related contract remains in place. Should an individual who is issued the one-year, fixed-term contract receive the degree during the first academic year, upon the recommendation of the department and the dean, a tenure-related contract with a start date of September 16 (August 16 for Law) of the second academic year will be issued, and the tenure clock will commence effective that date.
The title will often be the same as the rank assigned to the position. Titles that aren't the same as the rank are normally only for administrative positions (e.g., Department Head) or for specialized functions (e.g., Academic Advising Counselor). Titles are limited to 30 characters. See the BANNER Guide's chart of suggested abbreviations.
To change an employee's title when there is no change in job duties or salary, submit a Payroll Request Form (PRF) reflecting the new title. Note in the Remarks section, "TITLE CHANGE ONLY. No change in salary or job duties." Also, briefly describe the reason for the change..Title changes require the approval of a dean, director/department head and the appropriate Vice President/Senior Vice Provost.
A title change that is accompanied by a pay increase and/or job duty changes is processed using the interim recruitment guidelines for unclassified personnel.
Fills in automatically once the position number has been input.
Indicate the organization code of the department or unit to which the appointee will be assigned.
Enter the organization code for the major administrative unit in which the appointment is being made. This field will somtimes fill in correctly based on the department/unit in the previous field, but not always.
Select from the drop down the appropriate Vice President/Vice Provost that your unit reports to.
This section will automatically be filled in with the name of the person that logged into BANNER.