Appointment Tab

ID
Position and Suffix
Contract Dates
Contract Type
Action
Revises
Faculty Type
Rank
Rank Qualifier
Title
EEO Skill
Department/Unit
School/College/Administrative Unit
VP
Prepared By

ID

Either enter or search for the UO ID number for the individual. If the employee does not have a UO ID, you will need to request one from the payroll office using a New Hire UO ID Number Request Form. If you use the search function, use a Shift-F3 command to return the selected ID.

Position and Suffix

Enter the position number. If you use the search function, use a Shift-F3 command to return the selected numbers. The suffix will fill in automatically, based on the employee's history with that position number. A suffix "override" checkbox is available for the rare situations that will require it.

Contract Dates

Indicate the beginning and ending dates of the appointment for which funds are currently available. If the appointment is for an officer of instruction for only part of an academic year, the correct term dates are:

Contract Type

Note that different information may appear on the various RTO forms. Each RTO contains only those items that are applicable to that particular type of appointment. Select the correct contract type letter from below and enter it.

A. Officer of Administration. New administrators hired after May 18, 2011 are not eligible for this contract type (See H contract type). This contract carries timely notice of three to twelve months based on length of service. Contracts can be issued for up to two years at a time although this is generally for OAs who report directly to vice presidents. No administrative contract can be offered for more than two years without the permission of the President or three years without permission of the Chancellor.

AAAD. Officer of Administration, Athletics Administrators. New athletic administrators hired after May 18, 2011 are not eligible for this contract type (see HAAD contract type). This contract carries timely notice of three to twelve months based on length of service. Contracts can be issued for up to two years at a time although this is generally for OAs who report directly to vice presidents. No administrative contract can be offered for more than two years without the permission of the President or three years without permission of the Chancellor.

B. Officer of Instruction, Tenure-Related. For faculty members in tenure-related positions in academic disciplines. This contract can be issued for up to three years at a time.

C1. Officer of Instruction, Career Instructor, Non-Tenure-Related, Fixed-Term. For career instructors in years one through three of UO service, without indefinite tenure, who have the special skills or experience needed in certain clearly defined positions in instructional programs. Must be at least 0.50 FTE. This contract cannot be made for more than one year at a time, does not carry timely notice and is not eligible for sabbatical leave.

C2. Officer of Instruction, Career Instructor, Non-Tenure-Related, Fixed-Term. For career instructors in years four through six of UO service, without indefinite tenure, who have the special skills or experience needed in certain clearly defined positions in instructional programs. Must have nine terms of service of at least 0.50 FTE. This contract cannot be made for more than one year at a time. Carries timely notice. Not eligible for sabbatical leave.

C3. Officer of Instruction, Career Senior Instructor, Non-Tenure-Related. For career senior instructors without indefinite tenure who have the special skills or experience needed in certain clearly defined positions in instructional programs. Must have eighteen terms of service of at least 0.50 FTE. This contract can be issued for up to two years at a time and carries timely notice. Eligible for sabbatical leave.

C4. Funding Contingent Appointment, Career, Fixed Term, Non-Tenure-Related. For career research and instructional appointments at the ranks of Research Assistant, Senior Research Assistant, Research Associate, Senior Research Associate, Instructor and Senior Instructor for which external funds are the basis of support. Some support from general funds may be included. Must be at least 0.50 FTE. This contract does not carry timely notice or eligibility for sabbatical leave.

D. Officer of Instruction/Officer of Research, Adjunct, Clinical, Visiting, Part-time, Short-term. For academic appointments at the ranks of instructor, research assistant, research associate in non-regular, non-tenure-related positions. May include research appointments on general funds. This contract can be issued for up to one year at a time and does not carry timely notice or eligibility for sabbatical leave.

E. Funding Contingent Appointment, Fixed-term, Non-Tenure-Related. For academic appointments at all ranks, but usually at the ranks of research assistant, senior research assistant, research associate, or senior research associate, for which external funds (i.e. grants, gifts, income) are the basis of support. May include some support from general funds. This contract can be issued for up to one year at a time and does not carry timely notice or eligibility for sabbatical leave.

F. Officer of Administration, Fixed-term, Annual renewal, Non-tenure-related. For temporary/interim administrative appointments. This contract cannot be made for more than one year at a time and does not carry timely notice.

FAAD. Officer of Administration, Athletics Administration, Fixed-Term. For temporary/interim athletics administrators. This contract does not carry timely notice.

FCH. Officer of Administration, Athletic Coaches. For temporary/interim intercollegiate athletics coaches.

FPR. Officer of Administration, Post Retirement, Fixed Term, Annual Renewal, Non-Tenure-Related. For administrative appointments limited to1039 hours in a calendar year based on PERS rules. This contract cannot be made for more than one year at a time and does not carry timely notice.

H. Officer of Administration. For administrators in enduring positions either transitioned from the F contract or hired after May 18, 2011. This contract can be issued for up to 12 months and carries timely notice of one or three months based on length of service.  See Policy Number 03.05.06.

HAAD. Officer of Administration, Athletics Administrators. For athletic administrators in enduring positions either transitioned from the FAAD contract or hired after May 18, 2011. This contract can be issued for up to 12 months and carries timely notice of one or three months based on length of service.  See Policy Number 03.05.06.

Faculty members in tenure-related positions who are given timely notice should be switched to Contract type D for their final appointment (Faculty Type D20 and their regular position number B9XXXX).

Action

Select from drop down menu:

1. New to Campus. If the candidate has not previously been employed in any position at the UO.
2. New Appointment. Candidate has not been employed in the position for at least one year, or if the appointment is in a new position or in a different department.
3. Renewal. An appointment without interruption, or with a break of no more than twelve months.
4. Revision. For a contract that has already been issued. Each revised contract must have its own appointment number and the revised RTO number must be referenced. See "Revises" below.

Revises

Leave this blank unless "Revision" for Action (the previous field) is selected. If this RTO is a Revision, enter the original appointment number of the contract you are revising.

Faculty Type

The faculty type is a combination of the contract type and the EEO skill code (i.e. A30 or D20). The skill code is assigned by Affirmative Action when the NAPO is done, and it should fill in automatically further down on the Appointment Tab. Click on the magnifying glass to see all the possible contract type/skill code combinations. The four most common skill codes are listed below:

1. 10 Executive: For academic/administrative staff whose assignments involved major responsibility for management of the University, e.g., the president, vice presidents, deans, associate deans, and directors of major administrative units. (An assistant dean is sometimes placed in this category, depending on the nature of the position's responsibilities.)
2. 20 Teaching-Research: For academic staff engaged in instruction, research, or public service. (Academic department heads are included in this category if at least 50% of their job is committed to instruction/research.)
3. 30 Professional: For academic/administrative staff whose assignments require either college graduation or specialized professional training but whose principal activities are administrative rather than instruction, e.g., librarians, counselors, physicians, and some directors and department heads if more than 50% of their job is administration.
4. 40 Office Support: For those administrative staff that are engaged in managing an office and the staff.

There are two kinds of faculty type exceptions:

1. Retiree faculty types are ROA (Retired OA), RTR (Retired Faculty Non-TRP). Faculty type RTRP (Retired Faculty TRP) is not used on RTOs.
2. Adjunct and visiting instructor faculty types are DADJ20 (Office of Instruction, Adjunct), DVIS20 (Officer of Instruction, Visiting) and EADJ20 (Funding Contingent, Adjunct Research).

Rank

Indicate the academic rank at which the appointment is to be made. If this is a new appointment, the rank is to be the same as that approved in the Notice of Academic/Administrative Position Opening (NAPO). Enter N for no rank. For renewals, the rank should be the same as the previous appointment unless there has been a promotion approved by the Office of Academic Affairs or the Office of the Vice President for Research.

Rank Qualifier

Select as appropriate if this is an adjunct, visiting or clinical appointment. Generally an adjunct faculty member is one who has a regular position in the community and accepts a position to teach a course or courses in his/her specialty area. A visitor is usually a person who holds a similar position in an institution of higher education who comes to this campus to replace a regular faculty member and performs some combination of teaching, research and service. A clinical is an appointmnent that is devoted to clinical practice and training.

When the Terminal Degree is Incomplete

If at the time of the initial hire a tenure-related faculty member has not been awarded his or her terminal degree, the individual shall be issued a tenure-related contract using the rank modifier “acting”. The transmittal letter will contain the following paragraph:

It is anticipated that you will have completed the requirements for your [degree name] degree and will be able to provide this office with a statement or certification of completion of degree requirements prior to September 16 (August 16 for Law), 20xx (start of first year). Please have your institution send the official documentation directly to me. (This institution will accept a statement or certification in lieu of actual conferral in recognition of the fact that in some instances actual conferral can be delayed.) The "Acting" designation will be removed upon completion of the [degree name] degree requirements. Should completion of the requirements not occur by September 16 (August 16 for Law), 20xx (start of first year), a one-year, fixed-term contract will be issued to you for the period of September 16 (August 16 for Law), 20xx (start of first year) through June 15 (May 15 for Law), 20xx (end of first year). Continuation of this appointment beyond June 15 (May 15 for Law), 20xx (end of first year) is contingent upon actual conferral of the degree by June 15 (May 15 for Law), 20xx (end of first year).

The following statement should be included in the "Comments to be included on Contract" box on the Comments Tab:

The “Acting” designation will be removed upon completion of the Ph.D. degree requirements. Should completion of the requirements not occur by September 16 (August 16 for Law), 20xx (start of first year), a one-year, fixed-term contract will be issued to you for the period of September 16 (August 16 for Law), 20xx (start of first year) through June 15 (May 15 for Law), 20xx (end of first year). Continuation of this appointment beyond June 15 (May 15 for Law), 20xx (end of first year) is contingent upon actual conferral of the degree by June 15 (May 15 for Law), 20xx (end of first year)

If the individual completes the degree requirements and is issued a certification or statement of completion, the tenure-related contract remains in place. Should an individual who is issued the one-year, fixed-term contract receive the degree during the first academic year, upon the recommendation of the department and the dean, a tenure-related contract with a start date of September 16 (August 16 for Law) of the second academic year will be issued, and the tenure clock will commence effective that date.

Additional Information:

Tenure-Related Contract Issued with Rank of "Acting" Assistant Professor

UO Policy Statement 3.140: Hiring of Tenure-Related Faculty Without Terminal Degrees

Title

The title will often be the same as the rank assigned to the position. Titles that aren't the same as the rank are normally only for administrative positions (e.g., Department Head) or for specialized functions (e.g., Academic Advising Counselor). Titles are limited to 30 characters. See the BANNER Guide's chart of suggested abbreviations.

Changes in Title

To change an employee's title when there is no change in job duties or salary, submit a Payroll Request Form (PRF) reflecting the new title.  Note in the Remarks section, "TITLE CHANGE ONLY. No change in salary or job duties."  Also, briefly describe the reason for the change..Title changes require the approval of a dean, director/department head and the appropriate Vice President/Senior Vice Provost.

A title change that is accompanied by a pay increase and/or job duty changes is processed using the interim recruitment guidelines for unclassified personnel.

EEO Skill

Fills in automatically once the position number has been input.

Department/Unit

Indicate the organization code of the department or unit to which the appointee will be assigned.

School/College/Administrative Unit

Enter the organization code for the major administrative unit in which the appointment is being made. This field will somtimes fill in correctly based on the department/unit in the previous field, but not always.

VP

Select from the drop down the appropriate Vice President/Vice Provost that your unit reports to.

Prepared by

This section will automatically be filled in with the name of the person that logged into BANNER.