Appointment Tab

 

ID
Position and Suffix
Contract Dates
Contract Type
Action
Revises
Faculty Type
Rank
Rank Qualifier
Title
EEO Skill
Department/Unit
School/College/Administrative Unit
VP
Prepared By

 

 

ID

Either enter or search for the UO ID number for the individual. If the employee does not have a UO ID, you will need to request one from the payroll office using a New Hire UO ID Number Request Form. If you use the search function, use a Shift-F3 command to return the selected ID.

Position and Suffix

Enter the position number. If you use the search function, use a Shift-F3 command to return the selected numbers. The suffix will fill in automatically, based on the employee's history with that position number. A suffix "override" checkbox is available for the rare situations that will require it.

Contract Dates

Indicate the beginning and ending dates of the appointment for which funds are currently available. If the appointment is for an officer of instruction for only part of an academic year, the correct term dates are:

 
Regular
Law
Fall16-SEP-20XX to 15-DEC-20XX16-AUG-20XX to 31-DEC-20XX
Winter16-DEC-20XX to 15-MAR-20XX 
Spring16-MAR-20XX to 15-JUN-20XX1-JAN-20XX to 15-MAY-20XX

The dates used on the contract represent an even division of the 9-month academic year used at this institution. By the signature on the contract, the employee agrees to complete the duties and responsibilities of the position for the term or terms employed.

First-time appointments for Officers of Administration are for one year. Only administrators who report directly to vice presidents are issued contracts for up to two years.

Summer wages can be paid to 9-month appointees during the period 6/16-9/15, (5/16 – 8/15 for Law) without further contract. This includes new appointees, so it is not necessary to begin tenure-related contracts prior to 9/16 (8/16 for Law). Information about summer pay can be noted on the contract as a “contract comment”, for example “Summer wages for 6/16-9/16/04 at 50%”.

Contract Type

Select the correct contract type and enter it. Note that different information may appear on the various RTO forms. Each RTO contains only those items that are applicable to that particular type of appointment.

Action

Select from drop down menu:

  1. New to Campus. If the candidate has not previously been employed in any position at the UO.
  2. New Appointment. Candidate has not been employed in the position for at least one year, or if the appointment is in a new position or in a different department.
  3. Renewal. An appointment without interruption, or with a break of no more than twelve months.
  4. Revision. For a contract that has already been issued. Each revised contract must have its own appointment number and the revised RTO number must be referenced. See "Revises" below.

Revises

Leave this blank unless "Revision" for Action (the previous field) is selected. If this RTO is a Revision, enter the original appointment number of the contract you are revising.

Faculty Type

The faculty type is a combination of the contract type and the EEO skill code (i.e. A30 or D20). The skill code is assigned by Affirmative Action when the NAPO is done, and it should fill in automatically further down on the Appointment Tab. Click on the magnifying glass to see all the possible contract type/skill code combinations. The four most common skill codes are listed below:

  1. 10 Executive: For academic/administrative staff whose assignments involved major responsibility for management of the University, e.g., the president, vice presidents, deans, associate deans, and directors of major administrative units. (An assistant dean is sometimes placed in this category, depending on the nature of the position's responsibilities.)
  2. 20 Teaching-Research: For academic staff engaged in instruction, research, or public service. (Academic department heads are included in this category if at least 50% of their job is committed to instruction/research.)
  3. 30 Professional: For academic/administrative staff whose assignments require either college graduation or specialized professional training but whose principal activities are administrative rather than instruction, e.g., librarians, counselors, physicians, and some directors and department heads if more than 50% of their job is administration.
  4. 40 Office Support: For those administrative staff that are engaged in managing an office and the staff.

There are two kinds of faculty type exceptions:

  1. Retiree faculty types are ROA (Retired OA), RTR (Retired Faculty Non-TRP). Faculty type RTRP (Retired Faculty TRP) is not used on RTOs.
  2. Adjunct and visiting instructor faculty types are DADJ20 (Office of Instruction, Adjunct), DVIS20 (Officer of Instruction, Visiting) and EADJ20 (Funding Contingent, Adjunct Research).

Classification and Rank

For faculty appointments, indicate the academic classification and rank at which the appointment is to be made. If this is a new appointment, the classification and rank must be the same as that approved in the Notice of Academic/Administrative Position Opening (NAPO). Enter N for no rank. For renewals, the classification and rank should be the same as the previous appointment unless there has been a promotion or reclassification approved by the Office of Academic Affairs or the Vice President for Research, Innovation and Graduate Education (RIGE).

Rank Qualifier

Rank modifiers (adjunct, visiting, acting, clinical) have been removed from PWAAPPT and are no longer being used.

  • Adjunct appointments are a separate classification and is no longer a modifier. The rank will be stated without the modifier and adjunct should be used in the title. Example:  Rank - Instructor, Title - Adjunct Instructor, Classification - Adjunct.
  • Visiting positions are now particularly complex. The correct rank, title and classification will be:  Rank - Instructor, Title - Visiting Assistant Professor, Classification - Adjunct
  • Acting appointments have their own separate classification. Acting assistant professor appointments should be listed as:  Rank - Assistant Professor, Title - Acting Assistant Professor, Classification - Acting Assistant Professor.
  • Clinical appointments also have their own classification. Appointments should be listed as:  Rank - Assistant Clinical Professor, Title - Assistant Clinical Professor, Classification - Clinical Professor.

When the Terminal Degree is Incomplete

If at the time of the initial hire a tenure-related faculty candidate has not been awarded his or her terminal degree, the individual shall be issued a tenure-related contract using the classification of Acting Assistant Professor. The transmittal letter will contain the following paragraph:

It is anticipated that you will have completed the requirements for your [degree name] degree and will be able to provide this office with a statement or certification of completion of degree requirements prior to September 16 (August 16 for Law), 20xx (start of first year). Please have your institution send the official documentation directly to me. (This institution will accept a statement or certification in lieu of actual conferral in recognition of the fact that in some instances actual conferral can be delayed.) The classification of Acting Assistant Professor will be changed to the classification of Tenure-Track Professor with the rank of Assistant Professor upon completion of the [degree name] degree requirements. Should completion of the requirements not occur by September 16 (August 16 for Law), 20xx (start of first year), a one-year, fixed-term contract will be issued to you for the period of September 16 (August 16 for Law), 20xx (start of first year) through June 15 (May 15 for Law), 20xx (end of first year). Continuation of this appointment beyond June 15 (May 15 for Law), 20xx (end of first year) is contingent upon actual conferral of the degree by June 15 (May 15 for Law), 20xx (end of first year).

The following statement should be included in the "Comments to be included on Contract" box on the Comments Tab:

The classification of Acting Assistant Professor will be changed to the classification of Tenure-Track Professor with the rank of Assistant Professor upon completion of the Ph.D. degree requirements. Should completion of the requirements not occur by September 16 (August 16 for Law), 20xx (start of first year), a one-year, fixed-term contract will be issued to you for the period of September 16 (August 16 for Law), 20xx (start of first year) through June 15 (May 15 for Law), 20xx (end of first year). Continuation of this appointment beyond June 15 (May 15 for Law), 20xx (end of first year) is contingent upon actual conferral of the degree by June 15 (May 15 for Law), 20xx (end of first year)

If the individual completes the degree requirements and is issued a certification or statement of completion, the tenure-related contract remains in place. Should an individual who is issued the one-year, fixed-term contract receive the degree during the first academic year, upon the recommendation of the department and the dean, a tenure-related contract with a start date of September 16 (August 16 for Law) of the second academic year will be issued, and the tenure clock will commence effective that date.

Additional Information:

Tenure-Related Contract Issued with Rank of "Acting" Assistant Professor

UO Policy Statement 3.140: Hiring of Tenure-Related Faculty Without Terminal Degrees

Title

The title will often be the same as the rank assigned to the position. Titles that aren't the same as the rank are normally only for administrative positions (e.g., Department Head) or for specialized functions (e.g., Academic Advising Counselor). Titles are limited to 30 characters. See the BANNER Guide's chart of suggested abbreviations.

Changes in Title

To change an employee's title when there is no change in job duties or salary, submit a Payroll Request Form (PRF) reflecting the new title.  Note in the Remarks section, "TITLE CHANGE ONLY. No change in salary or job duties."  Also, briefly describe the reason for the change..Title changes require the approval of a dean, director/department head and the appropriate Vice President/Senior Vice Provost.

A title change that is accompanied by a pay increase and/or job duty changes is processed using the interim recruitment guidelines for unclassified personnel.

EEO Skill

Fills in automatically once the position number has been input.

Department/Unit

Indicate the organization code of the department or unit to which the appointee will be assigned.

School/College/Administrative Unit

Enter the organization code for the major administrative unit in which the appointment is being made. This field will somtimes fill in correctly based on the department/unit in the previous field, but not always.

VP

Select from the drop down the appropriate Vice President/Vice Provost that your unit reports to.

Prepared by

This section will automatically be filled in with the name of the person that logged into BANNER.