Notification of Intent to Reorganize, Promote, or Reassign (NIRPR)

The Notification of Intent to Reorganize, Promote or Reassign form (NIRPRNotice of Intent to Reorganize, Promote or Reassign) is used when departments are interested in changing responsibilities for existing employees, usually as a result of a reorganization, promotion, or reassignment. This process is NOT used for reclassifying or reassigning classified employees within bargaining units (SEIU, GCIU, GTFF) covered by labor agreements.

Please complete a NIRPRNotice of Intent to Reorganize, Promote or Reassign for each employee involved in a reorganization, promotion, and/or reassignment.  In addition, please attach a justification memo, a copy of the current and proposed position descriptions and the organizational chart for all affected positions. If you are doing a departmental reorganization please do a NIRPRNotice of Intent to Reorganize, Promote or Reassign packet for each employee but submit the NIRPRs for the whole reorganization at the same time.

NIRPRNotice of Intent to Reorganize, Promote or Reassign packet

NIRPR Form (pdf) 

Justification memo

Current job description

Proposed job description

New organizational chart

 

The NIRPRNotice of Intent to Reorganize, Promote or Reassign packet should be submitted for signature to your department head, dean\director and then Affirmative Action for a determination of the appropriate action. The Affirmative Action office will then forward it to Unclassified Personnel Services for aquisition of the Vice President, Senior Vice Provost or Provost’s final approval.  

Process After NIRPRNotice of Intent to Reorganize, Promote or Reassign Approval
Once the NIRPRNotice of Intent to Reorganize, Promote or Reassign has been reviewed by Affirmative Action for determination of appropriate action and approved by the appropriate Vice President/Provost, you will need to complete the process based on the determined action needed.  

·     Appointment approved without posting: Submit PRF for the action to be taken.

·     Position to be posted for comment only: Submit RTO packet once posting closes or after approved effective date.

·     Position to be posted for comment and application: Submit RTO packet once posting closes or after approved effective date.

 

In filling out a NIRPRNotice of Intent to Reorganize, Promote or Reassign, the following elements are required:

 

Request Date: The date you complete the NIRPRNotice of Intent to Reorganize, Promote or Reassign
 

Proposed Effective Date: The date you would like the reorganization, promotion, or reassignment to take effect.

 

Department: Your department name.  Please don’t abbreviate.

Prepared by: The name of the person who completes the form 

Phone:The preparer’s phone number 

Email:The preparer’s UO email address

Is this opportunity part of a larger reorganization? Please check yes or no. If yes, please check whether or not there is more than one position involved.  If so, list the name and position title for each position involved. 

Employee Name/UO ID: List the full name and UO ID number for the employee who is affected by this opportunity. 

Current Title/Position Number: Indicate the employee’s current title and Banner position number.

Current Annual Rate/9 or 12-month/Appt. %: Indicate the employee’s current annual salary amount, whether or not they work a 9 or 12 month contract, and their appointment percent (100 is full-time; previously know as FTE).  

Proposed Title/Position Number:  Indicate the employee’s current title and Banner position number. An accurate title is especially important for Officer of Administration positions.  If the reorganization for this employee results in a new position, write new.  If the request is approved and a new position number is needed, one will be created by the Unclassified Personnel Services office.

 

Proposed Annual Rate/9 or 12-month/Appt. %: Indicate the employee’s proposed annual salary amount, whether or not they will work a 9 or 12 month contract, and their appointment percent (100 is full-time; previously know as FTE).

 

Major Org: List your department’s major organization number.  Please check with your budget analyst or refer to the chart of accounts on the Business Affairs website. 

 

Is this a new position? Indicate if the position is new, or already exists.

Is this position eligible for overtime?: If the position already exists, please list the current overtime exempt status.  If this is a new position, please leave blank.  All new positions are reviewed by the Office of Human Resources for overtime status.

Labor Distribution:  Please list the index(es) and the percent of salary paid on each. 

Department/School or College/Unit Approval: All NIRPR’s must be approved by the department head and other appropriate administrators (Dean, Director, etc.) for your unit.