Open Applicant Pool Guidelines (prior to 1/1/13)

Open applicant pools are for part-time, temporary or potentially full-time, limited-duration instructional or research appointments for which an individual search is impractical or not feasible. These appointments typically use the modifier adjunct in the title and rank. The following guidelines are now in place for ALL pool searches and hires.

·         An open applicant pool search must be initiated with a NAPO. The official job announcement and advertisement(s) must provide as much specificity as possible as to those areas in which the department has an expectation of need.

·         An applicant pool must be renewed annually with a new NAPO packet and advertising in order to create a current pool of applicants.

·         At a minimum, the open pool search must be advertised regionally in a manner consistent with individual searches for positions at the same level. In addition, it is recommended that positions are advertised on the web through professional organizations or the chronicle of higher education in order to reach a broader national market.  

·         Specific recruitment and outreach efforts must be made to attract applications from members of protected groups currently underrepresented in the relevant affirmative action job group.

·         The official job announcement and advertisement(s) must indicate that positions are part-time or temporary with appointments of up to one year, with the possibility of renewing the employee hired for up to a total of three years, at the discretion of the hiring authority and taking into consideration need, funding and/or performance.

·         The search process must provide the same careful review and consideration of all applications as would be expected in an individual search, including a description of each specific position filled through the open applicant pool, selection criteria based on the needs of the position being filled, and an evaluation of all applicants in the open pool relative to those selection criteria.

Where an open applicant pool complies with the above guidelines after review and approval by AAEO and the Senior Vice Provost or the appropriate Vice President, then renewal for up to a total of three years without a further search is possible.  For needs that would result in appointment from a pool for more than three years, please consult the Non-tenure track faculty (NTTF) guidelines.