Open Applicant Pool Overview (prior to 1/1/2013)
The Guidelines for Open Applicant Pool Searches & Appointments supplement the NTTF Document and are intended to provide guidance for the search and appointment process for non-career NTTF positions.
The Open Applicant Pool Searches & Appointments Guidelines constitute a joint effort by the Office of Academic Affairs, Office of the Vice President for Research and Graduate Studies, Unclassified Personnel Services (UPS) and the Office of Affirmative Action and Equal Opportunity (AAEO) to enable the university to fulfill federal contractual obligations while at the same time providing flexibility for departments to meet unexpected hiring needs.
These guidelines apply only to Officers of Instruction and Officers of Research. They are not appropriate for Officer of Administration (OA) positions because all OA positions must be reviewed and approved for exclusion from classified status based on the particular job duties of the position. All classified or other represented appointments are governed by the appropriate collective bargaining agreement.
Consistent with our affirmative action obligations as a federal contractor and our institutional commitment to academic excellence, current university policy requires that all academic appointments of two terms (or six months) or longer at FTE of .50 or greater be filled through a targeted and competitive search process initiated with a Notification of Academic Position Opening (NAPO). In practice, however, there are limited circumstances when an individual search may not effectively serve the university's needs. Examples include: needs that are strictly part-time and limited-duration, instructional staff for class sections added to accommodate higher than expected enrollments, and instructional staff for scheduled classes where the assigned instructor is unavailable. Departments are strongly encouraged to create an open applicant pool to eliminate the need for requests for exceptions to established search procedures. Exceptions to established search procedures as set forth in either the Unclassified Appointments Process or these Guidelines for Open Applicant Pool Searches & Appointments will be granted only under extraordinary and well documented circumstances.
These guidelines are supplementary to the Unclassified Appointments Process approved by the Office of Academic Affairs, AAEO and other relevant offices. These guidelines and more detailed information about recruitment and appointment procedures can be found on Unclassified Personnel Services New Appointments website.
Failure to create an open applicant pool or follow the following procedures may substantially delay processing of appointment paperwork and/or result in denial of a proposed appointment.
If you have any questions concerning the use of the open applicant pool please contact the Office of Affirmative Action & Equal Opportunity at 6-3123 or Unclassified Personnel Services at 6-3348.