Comments Tab

The “Comments” tab allows the preparer to indicate whether an accompanying informal offer letter from the department should be transmitted with the contract and to record a variety of other comments.

• Comments to be included in contract: Text entered here will appear on the RTO and the formal contract.

• Comments to be included in VP letter: Text entered here will appear on the RTO and in the VP letter.

• Internal (UO use only, PRF): Text entered here will appear on the RTO as a comment. This space is provided for the same kind of "remarks" that might be included on a PRF.

SAMPLE COMMENTS TO BE INCLUDED IN CONTRACT

If an employee is to be paid on an hourly basis: "Pay to be determined by workload."

If an instructor is being hired to teach a class that could be cancelled due to low enrollment, the employment contract should include wording that makes the appointment contingent upon a separate administrative decision. The recommended procedure is to provide adjunct or visiting instructors with a departmental letter that describes the details of their assignment: “Contract is dependent on conditions in departmental letter dated xxx, including sufficient course enrollment.” Please include a copy of the departmental letter with the RTO packet.

For tenure-related appointments when the department head writes a separate letter: "The terms and conditions of <department head name>'s letter of <date> are incorporated herein." (Please include a copy of the departmental letter with the RTO packet.)

For a new tenure-related faculty hire, contract comment must include: "Eligible for salary increases effective September 16, 20xx." The effective date is a year following the initial start date.

If an appointment is contigent on receipt of a degree: "Contract is contingent on receipt of __ degree prior to the start of the contract."

When a non-instructional employee teaches a class to be paid as overload, a instructional contract with a contract comment is required. For wording, see the clarification of overload compensation activities.

If at the time of the initial hire a tenure-related faculty member has not been awarded his or her terminal degree, click here for comment wording.