Completing the Hire

Completing the Hire
1	The candidate agrees to the terms of the tentative offer.
2	The hiring department requests an Affirmative Action Compliance Statement and the returned Applicant Data Request Cards from AAEO.
3	For candidates who will be new to the UO, the hiring department requests a UO ID number from the payroll office (UO ID Request Form).
4	Two hiring considerations: 1) If a non-citizen or permanent resident is being hired, the hiring department must verify visa and labor certification. 2) If a graduate student is being hired, a petition for Concurrent Faculty/Graduate Student Status is required.
5	Using the Banner form PWAAPPT, a Request to Offer Academic/Administrative Appointment form (RTO) is prepared.
6	The Affirmative Action Compliance Statement is completed and selection documentation is attached. Documentation may include a selection matrix and a chart of recruitment sources.
7	The hiring department assembles an RTO Packet. The RTO requires a department head's signature, and as necessary, college/unit signatures.
8	The RTO packet is sent to AAEO for approval.
9	AAEO sends the RTO Packet to Unclassified Personnel Services and they produce a contract for final approval by the President or appropriate Vice President/Vice Provost.
10	Once approved by the President or Vice President/Vice Provost, the offer is official. Unclassified Personnel Services sends the contract to the selected candidate.
11	If relocation assistance was offered, the hiring department contacts the new employee to explain procedures.
12	The hiring department contacts the new employee for help completing the documents necessary to put together a Payroll Packet. The hiring department submits the completed Payroll Packet to the Payroll Office.
13	Unclassified Personnel Services sends a copy of the RTO to the Payroll Office (for payroll setup).
14	A search file must be maintained for three years.
15	If the search fails, the same record keeping requirements apply (4.14). An Affirmative Action Compliance Statement is still required by AAEO. If it is necessary to cancel an appointment after a contract has been printed, Payroll, Unclassified Personnel Services and the President or appropriate Vice President/Vice Provost's office must be notified.