GENERAL DESCRIPTION OF CLASS

The PRINTING TRADES COORDINATOR coordinates and oversees journey‑level bindery workers, bindery assistants, press operators, lithographic platemaker, photocomposition specialists, or manual, semi‑skilled workers in the production of printed materials.  Work is performed indoors in a printing production environment.

DISTINGUISHING FEATURES

This is a single classification and not currently part of a series of classes.

DUTIES AND RESPONSIBILITIES

1.       Work Coordination.  Typical tasks:  coordinates work with other units to ensure a flexible and even use of personnel through the various production areas; determines overtime requirements to meet delivery deadlines, and ensures an even distribution of overtime; acts as liaison between work unit and Customer Service section of plant to ensure cost effective and timely production of printing orders as well as problem resolution; adjusts work assignments and schedules to maintain adequate staffing levels that respond to fluctuating workloads.

2.       Administrative Duties.  Typical tasks:  assists administrative superior in tracking, monitoring, and projecting unit's budget needs; assists superior in developing policy, procedures, and plans for matters such as scheduling and extent of routine equipment preventative maintenance; monitors and accounts for unit's inventory of equipment, tools, and supplies; conducts annual physical inventory; requisitions materials and supplies or purchases on own up to authorized spending limit; monitors equipment maintenance requirements; keeps log on equipment status and maintenance schedules; determines needs for outside contractor and makes recommendation to superior; assists superior in employee selection process; evaluates employee performance and recommends appropriate performance appraisal to supervisor; assesses training needs of staff and assists superior in providing appropriate instruction; assists superior in providing initial orientation to new employees; conducts monthly safety meetings within the work unit and takes appropriate actions on issues raised by personnel.

3.       Printing Production Work.  Typical tasks:  performs semi‑skilled or skilled journey‑level work in same trade as is being coordinated (e.g., photocomposition ‑ computer encoding, book building, paste‑up, proofreading; plateroom ‑ stripping, camera work, plate burning; pressroom ‑ offset printing press operation; bindery ‑ folding, cutting, collating, saddle binding, perfect binding, trimming).

4.       Miscellaneous.  Typical tasks:  troubleshoots and makes minor repairs to equipment; contact outside repair person for major repairs; disposes of worn and obsolete equipment according to state and agency guidelines; acts as resource for information to agency staff and users in matters relating to unit's jurisdiction or expertise.

RELATIONSHIPS WITH OTHERS

Employees in this class have daily in‑person contact with other division staff to coordinate schedules and minimize disruption of agency services.  They have occasional in‑person contact with division customers involved in various stages of printing projects to coordinate and evaluate project progress.  They have in‑person contact with vendors and suppliers when purchasing equipment and materials, and with repair people when requesting repairs to equipments.

SUPERVISION RECEIVED

Employees in this class receive general supervision from the Plant Superintendent who reviews work through daily informal meetings and by reading daily and monthly production reports analyzing production levels, on‑time delivery, and deadhead ratios.  Work is reviewed for conformance to division and agency policy, procedures and guidelines, and adherence to unit's budget.  Employees in this class exercise independence in action and judgment to complete assigned tasks.

GENERAL INFORMATION

Positions are found in the State printing plant in Salem and may be found at Higher Education printing facilities in Corvallis and Eugene.  They require the willingness to:  work within a manufacturing environment; work in an environment containing chemicals, paper dust, odor, and high levels of equipment noise; work overtime on relatively short notice.  They require the willingness and ability to walk, stand, and work while bending, stooping, and lifting for extended periods, and the willingness to lift and carry heavy boxes, cartons, and lifts of paper and/or printing supplies.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA)

 

          Extensive knowledge of setup, operation, maintenance, and repair of

                   equipment and machines in the unit.

          Extensive knowledge of materials and supplies used in trades unit (paper,

                   inks, additives, etc.).

          Extensive knowledge of workflow and procedures in assigned trades unit.

          Extensive knowledge of job planning, scheduling, and coordinating in

                   trades unit.

          General knowledge of functions, workflow, and production requirements of

                   other trades units.

          General knowledge of coordination required between print trades units.

          General knowledge of evaluation of equipment, materials, and supplies

                   used.

          General knowledge of ordering and purchasing procedures for

                   materials and supplies.

          General knowledge of affirmative action and applicable safety procedures.

          General knowledge of training new employees and apprentices in trades

                   unit.

          General knowledge of assigning, coordinating, and prioritizing trades unit

                   jobs.

          General knowledge of production limits of assigned trades unit.

 

          Skill in performing journey level work in trades unit coordinated.

          Skill in overseeing and coordinating trades unit operations.

          Skill in tracking production, equipment maintenance, and supplies.

          Skill in orienting and training new employees and apprentices in trades

                   coordination.

          Skill in evaluating production requirements, including overtime needs.

          Skill in coordinating with other production units and clients.

          Skill in evaluating machinery, equipment maintenance, and repair needs.

          Skill in evaluating cost effectiveness and quality of equipment,

                   materials, and supplies.

          Skill in adjusting workflow to meet unexpected demands.

          Skill in coordinating and cooperating with customer service section and

                   clients.

          Skill in evaluating and providing employee training needs.

          Skill in the operation, maintenance, troubleshooting, and repair of

                   equipment used.

 

          Ability to assign, oversee, and review production tasks.

          Ability to assist management in review and selection of new employees.

          Ability to assist management in evaluation of employees' work.

          Ability to coordinate and lead assigned trades staff.

          Ability to effectively plan and schedule preventive maintenance and

                   repairs.

          Ability to keep operations within budget limits.

          Ability to learn and apply division and agency policies, procedures, and

                   guidelines.

 

          NOTE:         The KNOWLEDGE and SKILLS are required for initial consideration.  ABILITIES may be required for initial consideration, at any time during the selection process, or during a trial service period as a final stage of the selection process.  Some duties performed by positions in this class may require different KSA's.  No attempt is made to describe every KSA required for all positions in this class.  Additional KSA requirements will be explained on the recruiting announcement.

 

Adopted 3/90

 

Revised

 

Examples of work are typical of duties assigned to this class.  No attempt is made to describe every duty performed by all positions in this class.