RTO Guide: Pay Tab

The “Pay” tab records information relating to salary and labor distribution. Some fields are set up to calculate automatically. In other words, if a numerical value is changed in any field, other values are adjusted automatically. For example a change in annual basis from 9 to 12 will change the hourly rate, the monthly pay, and the budgeted amount; a change in base rate will change the hourly rate, the monthly amount, and the budgeted amount; a change in appointment percent will change the monthly pay and the budgeted amount.

PAY

  • Job Type: Select Primary, Secondary, or Overload.
  • Timesheet Org: Fill in the appropriate timesheet org.
  • Evaluator and Title: Required for all Funding Contingent, otherwise these fields should be skipped. Enter the name of the employee’s supervisor and the supervisor’s title.
  • Agency: This field is is required for all Funding Contingent, otherwise it should be skipped. Enter any and all indexes separated by a comma.
  • Annual Basis: Indicate whether the annual basis (the base period to which actual salary and appointment percentage are compared to is 9-months (9/16-6/15 or 8/16-5/15 for Law) or 12-months (7/1-6/30).
  • Base Rate: Indicate the annual base rate for the annual basis (either 9- or 12-month) at which the person is being appointed. If an annual base rate has already been established for the appointee in the same department, it should be retained.
    • Changes in Annual Base Rate should only be entered if an approved form from the VPRI or the Provost is attached. No unapproved requests should be submitted with renewals.
  • Change Reason: Click on the search button to see valid choices. The most likely selections are:
    • FIXAR for ProTem, Visiting, and PostDoc renewals
    • BREAP for TTF renewals
    • BRETB for starting the first post-retirement job
    • BRETR for renewal of a post-retirement job

PAY DETAILS

  • Begin Date: This date represents the starting date of the labor distribution or FTE that is entered. This date cannot be modified after it has been input. The only way to correct a wrong Begin Date is to empty the entire block, then refill the empty fields. If you need to empty the block, put your cursor in the End Date; then select “Remove” from the Record pull-down menu. This will remove everything in the bottom sections, including the labor distribution. You can then refill the empty fields.
  • End Date: This date represents the ending date of the labor distribution or FTE that is entered.

If FTE changes over the course of the renewal, separate begin and end dates can be entered for each term. The final end date must match the end date of the overall appointment.

Please note that you will need to enter the labor distribution information for each time period.

  • Appt %: This is the appointment percentage that the employee is at for the time frame listed above it. Enter "zero" if the employee is to be paid on an hourly basis.
  • Monthly: This is the monthly assigned salary for the time frame listed above it.
  • EClass: Fill in the appropriate Employee Class. Click the three dots for a list of available EClasses.

PAY INFO

  • Labor Distribution: Fill in the appropriate index(es) to pay the employee from for the time frame(s) listed above. Hourly employees must be paid on account code 10209.
  • Account:
    • 1010A - TTF
    • 1010B - Career
    • 1010C - Other NTTF and Non-TRP Retiree
    • 1010E - Career Funding Contingent
    • 1010F - Other NTTF/Retiree Funding Contingent
  • Percent: Must be entered.
  • Amount: Budgeted amount (or total to be paid) for the period of the appointment on a particular index. This automatically calculates based on the dates and monthly amount.