Faculty Member:

1. Review and become familiar with the Tenure Reduction Program policies. Relinquishment and reduction options are processed in the same way.
2. Contact the Benefits Office in the Office of Human Resources regarding benefits associated with retirement. It is especially important that ORP participants review the ORP Retired Participant Information. Contact the Benefits Office with questions.
3. Discuss teaching opportunities with Department Head and/or Dean, including timing of retirement, length of possible appointments, duties to be performed.
4. Complete the TRP application. For Law School faculty, the application form is here: Law Application.
5. Submit your required form to your Department Head and/or Dean for signature. University HR will acquire the Provost signature once the application has been submitted.
6. HR Operations will send out the letter of agreement (LOA)after it is approved and signed by the Executive Vice Provost. Please sign and return LOA to Human Resources within 60 days.
7. When a decision has been made to retire, submit a letter of intent to retire to Department Head and/or Dean. A faculty member may, at their option, bring forward their designated retirement date at which time an amendment letter will be generated by HR Operations. No faculty member is allowed to extend their employment at the University beyond their originally designated retirement date.
8. Discuss with Department Head and/or Dean TRP assignments and schedule.

Department/Dean:

1. Discuss intent to retire, potential retirement date and post-retirement teaching opportunities with faculty member. Relinquishment and reduction options are processed in the same way.
2. Review TRP application submitted by faculty member.
3. Upload TRP application to the Tenure Reduction/Relinquishment Application Form upload. The work flow will include the Provost signature as part of the final approval.
4. When the faculty member’s letter of intent to retire has been received, submit an Employee Separation Request (ESR) to end the faculty member's tenured position.
5. Include any awards or stipends on the ESR submission, if applicable. Awards and stipends are not automatically rolled onto the faculty member's final salary. Discuss and secure approval from the Office of the Provost for any post-retirement salary adjustments.
6. Prior to the term(s) or semester(s) a faculty member is scheduled to teach, create and submit a PRF noting the course name and number on the form.
7. Track the number of TRP assignments faculty member has served.

Human Resources:

1. Upon receipt of faculty member’s TRP application, a letter of agreement (LOA) is prepared and included on the form submission for Executive Vice Provost’s approval and signature.
2. Send LOA to faculty member for their final signature.
3. Generate and submit Payroll Request Form (PRF) to Payroll for the faculty member’s 6% salary increase, if applicable.
4. If the retirement date on the letter of intent to retire is different than the projected retirement date on the LOA, prepare an amendment letter revising start and end dates of the TRP. 
5. Once salary increase is processed, a final packet is created and distributed to the faculty member, department, and HR Benefits for their records.
6. Once the faculty member's retirement is submitted, HR will generate and submit a PRF to setup the faculty member's TRP position (RP#) in the Payroll system. These positions cannot be set up until the retirement is entered into the job record.
7. Process PRF from department for the faculty member’s TRP teaching assignment.
8. Track the number of TRP assignments faculty member has served.
9. When five TRP appointments are completed or the five year TRP timeline expires, submits ESR to terminate the faculty member's TRP position.

Table Summarizing the Process