Summer term teaching assignments are executed on a PAW with the assignment letter/memo attached. Below are the step-by-step instructions for a typical summer term instructional PAW.
Complete the PAW for a summer assignment using the following guidelines:
| Name/ID | Please list first and last name of the employee along with their UO ID (95#) |
| Annual Salary: | Enter the summer base rate. This may not match their regular base rate for the academic year. |
| Annual Basis: | 9. All summer appointment must be entered as 9-month |
| Position #: | BUOWTS Or if retiree use RETWTS |
| Suffix: | Match the suffix from the previous summer appointment in the same department or 00 for a new appointment. Timesheet org codes should match suffix in banner, or new suffix should be used. |
| Date Range: | Use the dates of the summer session(s) being taught by the employee. If teaching more than one session you can combine them on one PAW to demonstrate the timing of pay. See Summer Term Schedule. Use full term dates, not just the days teaching. Examples: 6/16/-7/15, 7/16-8/15, etc. |
| Title: | If instructional faculty, use the title the employee carries during the academic year, otherwise use Pro Tem Instructor. Examples: Research Associate teaching in the summer use Pro Tem Instructor, Senior Instructor I teaching in the summer use Senior Instructor I, etc. |
| Budget Amount: | This is the total per course taught for the dates given on a specific line. These amounts should match the teaching memo. |
| Financial Info: | Fill in the appropriate index(es) to pay the employee from for the course listed in the memo. |
| LD Account: | 10203 = Summer Unclassified Pay - Instruction |
Remarks
Summer teaching submissions must include the following in the Remarks section:
- Use Remarks section to note any additional known summer work.
- Overload if any.
- Overload payments are the exception in summer term, but it is understood that they can occur. Any overload must be communicated on the summer PAW in the Remarks.
In the Remarks or an attachment, include a justification stating the reason for the overload. If the overload is due to banner math, simply type "Overload due to banner math: SEE PAW." If overload is due to overlapping courses and, therefore, a higher FTE see example:
Example: Overload: FTE 0.50 6/16/XX-7/15/XX Index BPMOX 100% Overload Includes – Teaching a 4 credit course in the first 4 week summer session in addition to a 4 credit course in an 8 week session.
Example: Overload: FTE 0.0243 6/16/XX-7/15/XX Index BPMOX 100% See PAW